Overview

Team Shares allow users to collaborate on shared content in one centralized area. For example, you might create separate Team Shares for each department, or for project teams, to allow subscribers to collaborate on the same files and folders.

To support the collaboration process, subscribers can be assigned to roles that control their access rights within the Team Share. Roles can be assigned at the Group level, or to individual user accounts.

Roles

The following roles can be assigned to each account or Group subscribed to the Team Share:

Permission Descriptions for Each Role

The following table provides a description of each permission type.

Assigning Team Share Roles 

To configure permissions for a Team Share:

1. the Organization navigation menu, select the organization where the Team Share resides. The selected organization displays.
   
   
   
   
2. Within the organization, click the Shares The Shares page displays, listing all Team Shares available within the organization.
   
   
3. Click the Create button to create a new Team Share. Alternatively, to update an existing Team Share, click the Team Share’s Manage Subscribers
   
   
4. In the Subscribers section, use the checkboxes to select the Accounts or Groups who will have access to the Team Share.
   
   Please note that when you select an entire Group, all members of that Group will be automatically included as subscribers. You can then selectively add or remove additional accounts. For instructions on creating Groups, please reference the Create and Manage Groups Knowledgebase article.
   
   
5. After each group and account has been selected, use the Permission column to assign a role at the Group or Account level. Optionally, click the View Permissions Roles link to view definitions of each role.
   
   
6. If an account has been added through a Group assignment, click the Inherited Permission button to view the account’s inherited permission information.
   
   
7. If this is a cross-organization Team Share, you can also define permissions for invited subscribers. Use the Permissions column to set specific permissions for each of the invited subscribers. For more information about cross-organization Team Shares, please reference the Creating and Managing Team Shares Knowledgebase article.
   
   
8. Click the Save button to save your changes.

Assigning Team Share Roles in the Accounts Tab

You can also define Team Share roles when adding individual accounts to an organization.

1. In the Organization navigation menu, select the organization in which you want to create the new user account. The selected organization displays.
2. Click the Accounts The Accounts page displays.
3. In the Accounts page, click the Create Account
   
   
   
   
4. In the Subscribe to Team Shares section, select the Team Shares to which the user should be given access. You can optionally use the search box to search for Team Shares.
5. Within the same section, use the Permission column to assign a role for this user within the specific Team Share. Optionally, click the View Permissions Roles link to view definitions of each role.
   
   
   
   
6. Click the Save button to save your changes.

Enforcing Team Share Roles

When working from the desktop client, users who attempt to perform actions on a file or folder that have not been granted by an administrator will receive a file sync warning.

To resolve a Team Share role warning:

1. When an issue occurs, the user will see a Resolve Sync Warning icon over the system tray icon and within the system tray menu:
   
   
2. Click the system tray icon and select the Sync Warnings button.
   
   
   
   The Preferences dialog box displays, showing the Warnings tab. An error related to permissions will be noted as an Invalid Revision.
   
   
3. Click the Resolve link to learn more about the warning. A pop-up window displays, explaining the permission conflict.
   
   
4. Click the Discard button to discard the copy without saving changes.