Anchor - Using the Web Preview Tool as an End User

Overview

When sending or receiving share links, or when working in the web portal, you can quickly view dozens of file types without leaving the Anchor web browser. Using Anchor’s fully integrated Web Preview tool, you can access advanced viewing functionality without downloading content or navigating away from the system.

Use Cases

You can use the Web Preview tool to:

• Preview share links in a web browser—the Web Preview tool allows you to preview content sent through share links. When a recipient clicks to open a share link, he or she will have the option to view the item on the web without needing to download the shared content.
• Preview content when working in the web portal—with the Web Preview tool, you can preview your own content from the web portal without needing to download it to a local machine. This feature is particular useful in situations when you only want to store and manage Team Share content in the web portal, rather than sync it down to a registered desktop client.

In these ways, the Web Preview tool delivers significant value, as it reduces storage and bandwidth requirements, and enhances collaboration options between internal and external colleagues.

Specifications

Content can be viewed within the fully integrated Web Preview tool, which is supported in all Anchor-supported operating systems and web browsers. For supported file types, please reference the Supported Formats section below.

How Administrators Enable or Disable the Web Preview Tool

1. While in the appropriate organization, click the Settings tab. The Organization Settings page displays, showing the General tab. 
2. Click the Policies tab. The Organization Policies section displays.
3. In the Organization Policies section of the page, you will see organization policies that were configured when the organization was created. Use the Enable Web Preview checkbox to toggle on or off the Web Preview tool.
   
   Note: The Web Preview tool only displays for a share link if this policy is enabled in the share creator's organization.

How to Preview Shared Content

To view shared content using the Web Preview tool:

1. When you receive a share link, whether it was generated from the web portal or through the Outlook add-in, you can simply click the link to launch the file.
   
   
   The file will open in the fully integrated Web Preview tool.
   
   
   
   Microsoft Office Files (Word, Excel, PowerPoint)
   
   
   
   Other File Types
   
   
2. If you are previewing a Microsoft Office file, you can optionally click the Edit in Browser link to edit the file in the real-time Collaborative Web Editor.
   
   

How to Preview Content in the Web Portal

To use the Web Preview tool in the web portal:

1. In the Files tab of the web portal, navigate to the file that you want to view.
2. Right-click the file and select View; or, simply click the title of the file.
   
   
   The file will open in the fully integrated Web Preview tool.
   
   
   Microsoft Office Files (Word, Excel, PowerPoint)
   
   
   
   Other File Types
   
   
3. If you are previewing a Microsoft Office file (including Word, Excel, and PowerPoint), you can optionally click the Edit in Browser link to launch the real-time Collaborative Web Editor.
   
   

Advanced Preview Functionality for Special File Types

While Microsoft Office file types (Word, Excel, and PowerPoint) can be edited in the real-time Collaborative Web Editor, other file types can be previewed with advanced functionality directly within the Web Preview tool.

View Functionality

Click the View link to access advanced viewing options.

1. Click the Thumbnail button to see a list of all pages in the file.
2. Click the Magnifier button, and then drag your cursor, to see a close-up view of a specific area in the file.
3. Click the Rectangle Zoom button to zoom into a specific area in the file.
4. Click the Rotate Document button to rotate the entire file clockwise.
5. Click the Rotate Page button to rotate the current page clockwise.
6. Click the Zoom Out button to zoom out from the page.
7. Click the Zoom In button to zoom in to the page.
   

Search Functionality

Click the Search link to access advanced search options.

1. Enter your term in the Search field.
2. Optionally, click a Field Search checkbox to search for specific categories of information.
3. Optionally, use the Parameter buttons to customize your search, including:

• Match an exact word or phrase
• Match a letter case
• Find whole words
• Find words that begin with certain characters
• Find words that end with certain characters
• Utilize wildcard search (* matches one or more characters; ? matches one character)
  

Cursor tools

Use the cursor tools to highlight text or adjust your page view.

1. Click the Select button to highlight and copy text.
2. Click the Pan Tool button to adjust your view of the file.
   

Additional tools

Use additional advanced functionality to manage your file.

1. Click the Print button to print the file to your local printer.
2. Click the Download button to download the file to your local machine.
   

File and Image Formats

The following file types can be previewed in the web portal:

*Note: While not officially supported, later versions of these file formats typically render as expected.